Co-op Student, Facilities Management

The Role

Provides support for assigned team in Facilities Management. Assignments include:

•    Construction (renewals, new construction, renovations)

•    Accommodation (furniture moves, space reconfigurations)

•    Asset management (building asset maintenance)

•    Operations (service contract/site inspections, tenant/building notices, operational projects)

Duties/Responsibilities

• Supports the team to develop, design, and implement assigned projects, including leasehold improvements, new construction, facility renovations, furniture moves and reconfigurations, and building asset maintenance.
• Assists the team to assess plans, specifications, and data to support final costing for projects.
• Assists the team to coordinate and review work carried out by consultants and contractors per contract agreements (e.g., site visits, reporting through site inspection forms, coordinating contractors on site).
• Supports the team in the maintenance of existing buildings as required by the capital and operational maintenance program. 
• Assists to coordinate site access and implementation of projects, process, standards development, and other initiatives identified through divisional programs/systems.
• Liaises with internal clients and project stakeholders (e.g., contractors, other divisional staff) regarding project components. Writes communications to notify regional staff of project work. 
• Collects, enters, and maintains project data to form the basis for the physical stages or final costing for projects. Reviews plans, specifications, and data. 
• Uses a computer and reviews paperwork approximately 70% of the time. Conducts site inspections and takes measurements approximately 30% of the time.
• Travels daily to corporate facilities. Works in both a standard office environment and conducts regular site visits. 
• Exercises precautions to mitigate risks associated with construction sites.
• Performs related duties as assigned. 

Knowledge, Skills, and Abilities

• Knowledge of building science, related systems, and risk management is acquired through current post-secondary enrolment in a related discipline (e.g., Architectural, Engineering, Building Science, Construction/Civil Engineering).
• Knowledge of and ability to follow policies, procedures, standards, and legislation (e.g., health and safety, Ontario Building Code, Ontario Fire Code, CSA Standards).
• Organization and time management skills to work with multiple priorities and meet project deadlines.
• Ability to take accurate notes and measurements. 
• Communication skills to liaise and exchange information with clients, consultants, and contractors, and participate as an effective team member.
• Computer skills using software such as Microsoft Office and computer aided drafting software (AutoCAD). 
• Ability to read and interpret drawings (including AutoCAD drawings), design standards, specifications, reports, policies, and procedures. Ability to write clear, concise building notices. 
• Must have a valid G driver's license (or G2 with 3 years of driving experience) and acceptable driving record to operate corporate vehicles.  
• Ability to support and demonstrate the Region’s values.

Additional Information

To be considered for employment as a student, a person must be: registered as a full-time secondary or post-secondary student in an accredited institution, or currently recognized as having full-time status by the academic institution but applying for a school vacation, practicum or work term, or returning to full-time studies in the next academic term. Students who are in their final year of academic study and who are not intending to return to full-time studies are eligible for student employment up until the time they convocate.  Students participating in education and retraining programs at the post- secondary level, though not full-time students, are eligible for related student employment opportunities, where appropriate.