Supervisor, Treasury

The Role

Supervises and administers the corporate cash management, debt, and investment functions for the Region and its local boards, including banking arrangements, investments, short-term borrowing, and debenture in support of capital programs. Oversees the sinking fund. Develops related policies. 

Duties/Responsibilities

• Supervises accounting specialists and clerks.
• Supervises and administers corporate banking and cash management programs, and related services. Supervises day-to-day operations (e.g., bank reconciliations, stop payments, coin orders). Assists the Manager with banking services to regional departments and local boards. Assists in the review and analysis of corporate banking services to ensure operational needs and regulatory requirements are met. Oversees wire payments, foreign currency, and e-transfer payment processes.  
• Prepares base operating budget for corporate financial items relating to cash management, investment, and debenture cost accounts, including projecting financial impacts.
• Supervises the preparation of the Region’s cash flow projections, including monthly reconciliations and internal reporting. Determines/recommends the need for short term investing and borrowing, for Manager approval as required. Maintains records.  
• Supervises the administration of debenture issues for financing capital programs for the Region and area municipalities, per legislative requirements (e.g., accounting entries, payment schedules). Oversees documentation processes for regional debenture issues on behalf of the Region and area municipalities. Analyzes, verifies, and reconciles debenture issuance activities, and communicates final costs to financial analysts and area municipalities. Prepares reports for the Administration and Finance Committee and council related to debenture issues. Supervises the preparation of year end entries and information for financial statements and surveys on the Region’s investment portfolio, and responds to auditors as required.
• Maintains the electronic debenture system and related debenture documents. Ensures debenture payments are paid according to schedules.  
• Leads the preparation of the Region’s economic profile for annual credit rating reviews used to market debentures. 
• Supervises the administration of corporate investments, including general portfolio and sinking funds (e.g., monthly reconciliations, documentation, policy compliance). Prepares reports for the Administration and Finance Committee related to investment activities. Researches and assesses investment opportunities (approximately $30M/year), for management approval, and executes trades within specified parameters. 
• Coordinates year-end audit requirements for banking, investments, debt, and sinking fund functions, including entries and reconciliations for financial statements, sinking fund surplus and deficiency analysis, and the financial information return (FIR) for the team. Responds to auditor inquiries as required.
• Represents the Region in provincial benchmarking initiatives. Prepares quarterly data/reporting for performance measurement program, benchmarking, and departmental targets. 
• Oversees revenue accounting for regional programs, ensuring reconciliation with program areas and general bank account (approximately $80M/month). Oversees reconciliation of monthly sales and revenue information from systems/terminals and bank accounts, and provides calculations and analysis.
• Oversees the Region’s retail management system. Develops, implements, and maintains payment systems, ensuring client departments comply with system requirements. Supervises related training. Provides updates and advice on system upgrades. Investigates and resolves system issues and makes procedural recommendations to the manager. Participates on system development/ enhancement project teams as required. Backs up the Supervisor of Accounts Receivable and General Revenue for oversight of corporate point-of-sale terminal activity (e.g., upgrades, additions, changes to payment processing).

Additional Duties/Responsibilities

• Oversees the development and maintenance of electronic forms for the Division, including payment process, in compliance with point-of-sale merchant agreements.
• Oversees the safekeeping of the Region’s letters of credit. 
• Oversees records retention for the Division in compliance with corporate procedures.  
• Analyzes, interprets, and communicates financial information, including developing forecasts, summaries, cost-benefit analysis, fees/charges, and continuity schedules.  
• Prepares detailed financial analyses to determine the impact of policy/legislative changes on programs and makes financial policy recommendations to senior management.  
• Provides financial information, analyses, recommendations, and advice to clients, senior management, and council through report development and review, and as part of project teams with senior management, area municipalities, and other stakeholders (e.g., the Province).
• Participates on special project teams, as required.  
• Participates as a financial representative on the management negotiating team for collective agreements to analyze financial impacts of proposals. 
• Exchanges information with staff from area municipalities, the federal and provincial governments, and other municipalities. Responds to inquiries from external auditors, developers, and lawyers. 
• Authorizes purchase orders, invoices, and cheque requisitions, within approved limits. Reviews expenditures over $10,000 for compliance before payment. Reviews and makes recommendations on system needs.
• Backs up the Manager and other management staff as required.  
• Performs related duties as required.

Knowledge, Skills, and Abilities

• Knowledge and skills are normally acquired through a related Bachelor's degree, plus progressively responsible related experience applying principles and techniques related to cost/benefit analysis and forecasting. 
• Must have a professional accounting designation (CPA).
• Knowledge of cash management, investing, debt, budgeting, management control systems, planning and accounting principles. 
• Knowledge of and ability to comply with policies, procedures, collective agreements, generally accepted accounting principles, and related legislation (e.g., financial management, purchasing, municipal, development charges, public sector accounting board).
• Analytical, problem solving, and continuous improvement skills to plan and develop objectives; conduct analyses and make recommendations and decisions on cash management, investing, debt, and other financial issues; and provide input on unusual, complex issues in consultation with senior management.
• Leadership skills to supervise, train, develop, motivate, and support staff. 
• Human relations and communication skills to share complex, politically sensitive information with stakeholders; obtain and promote client cooperation when exercising financial control; assist clients to adapt to legislation and regulations; conduct presentations and training; respond to questions and concerns; and participate as an effective team member. 
• Ability to read and interpret council and committee reports, legislation, guidelines, technical proposals, policies, by-laws, banking and investment agreements, and legal/funding agreements. 
• Ability to write clear, concise letters and reports to management, committee, council, and external stakeholders regarding investment and debt legislation, financial updates, and budget information. 
• Ability to draft and provide input into by-laws and legal agreements as required.
• Computer skills with ability to use software such as Microsoft Office and financial information systems. Ability to develop financial models.
• Must provide an acceptable police records check for bondability.
• Ability to travel within and occasionally outside Waterloo Region. 
• Ability to support and demonstrate the Region’s values.