Evidence Management Specialist

Long Description

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Summary

Processes, preserves and disposes of found and surrendered property and seized evidence for investigations and court, including: controlled drugs and substances, firearms, money, and other securities. 

You Will:

•    Receives, processes, stores, transports, reports on, and disposes of all property and evidence in accordance with legislation, procedures, and court orders.
•    Maintains records, documentation, and/or reports concerning the handling and processing of all evidence and property; and maintains strict adherence to chain of custody to ensure integrity of all evidence.
•    Maintains different databases of property and evidence in the possession of the police service, including the Records Management System (RMS), the Legacy System, and the RCMP’s Public Agency Identification Number (PAIN) system; and files related hard copy documentation in accordance with applicable retention procedures.
•    Conducts queries of RMS, ICON, CPIC, and PAIN systems to determine the status of property and evidence, including eligibility for destruction or return to owner.
•    Safeties all firearms within possession of the Evidence Management Unit to ensure all firearms are unloaded and locked.
•    Verifies and processes all firearms in accordance with the Firearms Reference Table; and ensures proper reporting to the RCMP and Ministry, storage and/or destruction of firearms, and prohibited/restricted weapons.
•    Processes powdered substances for analysis by Health Canada; and prepares reports to Health Canada to obtain authorization to dispose of controlled drugs and substances.

•    Ensures hazardous property is processed by members in accordance with safe work instruction and applicable safe handling procedures.
•    Maintains detailed notes and records to support the creation of court documents (e.g. affidavits) and ensure Crown disclosure obligations are met.
•    Contacts officers to clarify occurrences with missing information, dispositions or charge wordings, and incomplete or incorrect packaging.
•    Exchanges information with Courts, the Crown’s Office, and external police agencies regarding the status of property, evidence, exhibits, and court orders.
•    Facilitates the intake and return of property and evidence for members of the general public on a regular basis and provides general information to the public about legislation and procedure.
•    Provides court testimony in relation to the handling and processing of powdered substances.
•    Photographs powdered substances and drug paraphernalia as directed.
•    Coordinates the removal of all seized vehicles related to drug offences; completes appropriate documentation and liaises with towing companies and Seized Property Management Directorate.
•    Acts as subject matter expert and provides information to support the development of policies, processes, and procedures as needed.
•    Organizes and documents property eligible for auction and reconciles payments received from the auction house against the inventory of property sent to auction.
•    Manages the intake and tracking of money to ensure compliance with applicable legislation and finance procedures for the deposit of funds and issuance of payments made.
•    Assists with the completion of annual inventories and organizational audits, as required.
•    Performs other related duties as assigned.

You Have:

•    Proficiency in reading, writing, mathematical, and communications skills is required, normally attained through the successful completion of an Ontario Secondary School Diploma or equivalent.
•    Knowledge of standardized administrative procedures and processes including filing, file management, file retention, and document organization normally acquired through previous professional office experience.

•    Skill in the operation of a personal computer with proficient keyboarding and data entry skills and knowledge of Microsoft Office programs including Word, Excel, PowerPoint and Outlook. Previous experience with the regulation, practices, and processes of the criminal justice system is an asset.
•    Previous experience completing inventories and/or supporting audits (e.g. compliance/spot checks, inventory audits) is an asset.
•    Ability to preserve and process evidence; document and preserve continuity of evidence; observe minute detail; manage equipment and supplies with strict adherence to health and safety procedures.
•    Acquired knowledge of police computer networks and systems such as the Police Records Information Data Entry system (PRIDE) Records Management System (RMS), the Intranet, the Canadian Police Information Centre (CPIC) system, the RCMP’s Public Agency Identification Number (PAIN) system, and the Integrated Court Offences Network (ICON) to perform data entry and queries, locate information, and generate reports.
•    Ability to comprehend, reference, and apply various procedures, regulatory guidelines (e.g. Health Canada), court orders, and legislation, including: the Criminal Code, Controlled Drugs and Substances Act, Police Services Act, Firearms Act, and other relevant legislation to ensure compliance with the preservation, control, and disposition of property and evidence.
•    Excellent verbal and written communication skills required to clearly articulate evidence handling processes, to remain composed and succinct when testifying in Court, and to support the development of Service procedures and unit standard operating procedures.
•    Excellent interpersonal and conflict resolution skills, with the ability to be tactful, professional, and diplomatic 
•    Strong problem solving skills are required to address issues and identify solutions.
•    Excellent attention to detail is required to ensure completeness and accuracy of notes/records.

You Are:

•    Able to participate as an effective team member and to support and project values compatible with the organization.
•   Having a valid Class ‘G’ Ontario Drivers’ License with no more than six (6) demerit points required to travel within the region.
•    Able to meet police security clearance requirements, and to maintain confidentiality.
•    Able to meet testing requirements for the position.